Rental Agreement

Quality Tents LLC Rental Agreement

This Rental Agreement is entered into between Quality Tents LLC (“Quality Tents,” “we,” “us,” or “our”) and the undersigned renter (“you,” “Renter”). By signing this agreement, you agree to the following terms and conditions for the rental of tents, tent side walls, tables, chairs, TVs, TV stands, satellite dishes, and any other equipment or services provided by Quality Tents.

1. RESPONSIBILITY FOR USE AND DISCLAIMER OF WARRANTIES

1.1 Responsibility for Use: You are solely responsible for the use of the rented items. You assume all risks inherent in the operation and use of the rental items and agree to assume full responsibility for the defense of, and to pay, indemnify, and hold Quality Tents harmless from, and hereby release Quality Tents from, any and all claims for damage to property or bodily injury (including death) resulting from the use, operation, or possession of the rented items. This applies whether or not it is claimed that such damage or injury resulted from negligence by Quality Tents, defective condition of the equipment, or any other cause.

1.2 No Warranties: YOU AGREE THAT NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, HAVE BEEN MADE IN CONNECTION WITH THE EQUIPMENT RENTED.

2. EQUIPMENT FAILURE

2.1 Reporting Issues: If at any time the rented items become unsafe or are in a state of disrepair, you agree to immediately stop using the items and notify Quality Tents within one hour. Quality Tents, at its discretion, will repair the items, provide substitute items (if available), or adjust the rental charges. This provision does not relieve you from any other obligations under this agreement.

2.2 Liability for Failure: Quality Tents shall not be responsible for any injury or damage resulting from equipment failure or defect.

3. USE OF EQUIPMENT

3.1 Proper Use: You agree to use the rented items only at the location listed in the rental contract and only for the intended purpose for which the items were manufactured. You further agree that you have received proper instruction for the safe use of the items or are already familiar with their safe operation.

3.2 Prohibited Use: Subleasing, improper use, or use at any location not specified in the rental contract is strictly prohibited.

3.3 Instructions: You agree that you have read and understood all instruction manuals, operating instructions, and warnings related to the rented items.

4. EQUIPMENT RESPONSIBILITY

4.1 Risk of Loss or Damage: You are responsible for the rented equipment from the time it is delivered to you until it is returned to Quality Tents. You assume the entire risk of loss or damage to the equipment, regardless of cause. If any item is lost, stolen, or damaged, you will bear the cost of repair or replacement, including labor.

4.2 Cleaning: You agree to pay a reasonable cleaning charge for any equipment returned dirty.

5. TIME OF RETURN

5.1 Expiration of Rental Period: Your right of possession terminates upon the expiration of the rental period specified in the contract. Time is of the essence in this agreement. Any extensions must be agreed upon in writing.

6. LATE RETURNS

6.1 Late Return Fees: If the rented items are not returned by the expiration of the rental period, rental charges will continue to accrue at the regular rate until the items are returned.

7. PAYMENT

7.1 Payment Terms: All charges are payable in advance, unless otherwise agreed. You agree to pay all additional charges incurred due to loss, damage, late returns, or other fees outlined in this agreement.

7.2 Collections: You agree to pay all costs associated with collections, including attorney fees and court costs, if necessary. A service charge of 2.0% per month will be applied to all past-due accounts.

8. DEPOSIT

8.1 Non-Refundable Deposit: A 25% non-refundable deposit is required at the time of reservation, which includes delivery and pickup charges. If the reservation is canceled at any time, the deposit will be forfeited.

8.2 Cancellation Fees: If you cancel within five (5) days prior to the scheduled rental date, you will be charged a 50% cancellation/restocking fee.

9. ADDITIONAL CHARGES

9.1 Additional charges may apply for the following services:

  • Delivery to or pickup from locations that are not on level ground.
  • Set up of tables and chairs.
  • Delivery or pickup outside of business hours or on weekends or holidays.
  • Service calls.
  • Site surveys and preparation.

10. DELIVERY AND PICKUP

10.1 Preparation for Pickup: You agree to have the rented items clean and repackaged in their original packaging for pickup. If Quality Tents agrees to pick up the items, they must be available at a mutually agreed-upon accessible location.

10.2 Service Charges: Additional service charges will apply if extra delivery or pickup calls are required.

11. CARE OF EQUIPMENT

11.1 Proper Care: You agree to protect the rented items from damage, unauthorized use, theft, and loss while they are in your possession. You also agree to pay for any cleaning required due to improper care or use.

12. INSURANCE

12.1 Insurance Requirements: You agree to maintain liability, property, and casualty insurance to protect Quality Tents and its equipment from all claims, loss, or damage. In the event of loss or damage, you agree to exercise your rights under the insurance and assign any proceeds to Quality Tents.

13. SITE PREPARATION

13.1 Site Responsibilities: You agree to have the site cleaned and prepared for the delivery, setup, and pickup of the rented equipment. Additional charges may apply if delays or labor costs are incurred due to your failure to prepare the site.

14. PERMITS AND LICENSES

14.1 Permits: You are responsible for obtaining any required permits, licenses, or consents necessary for the installation or use of the rented equipment.

15. SUBSURFACE CONDITIONS

15.1 Locating Underground Utilities: You are responsible for locating any underground utilities before the installation of any tents or other equipment. Quality Tents is not responsible for any damage to underground sprinkler systems or utilities. You agree to provide Quality Tents with a sprinkler line layout to minimize risk.

16. HOLD HARMLESS AGREEMENT

16.1 Hold Harmless: You agree to indemnify and hold Quality Tents, its staff, and agents harmless from any claims, losses, liabilities, or damages related to the delivery, installation, use, or operation of the rented equipment. This includes damage to underground utilities and property conditions at your site.

17. DAMAGE WAIVER

17.1 Damage Waiver: If you agree to the damage waiver charge, subject to the limitations and exclusions below, Quality Tents agrees to relieve you of liability for accidental damage to the rented items, excluding loss due to theft, misuse, intentional damage, or mysterious disappearance.

18. RETURNED CHECKS

18.1 Returned Check Fee: There will be a $35.00 charge for any returned check.